To provide a professional procurement service, the SERVICE holder must pay particular attention to ensure that project procedures are strictly followed so that no contention can be raised at a later date. The SERVICE holder shall also keep the Ima Contracts and Procurement Manager fully appraised of all developments that may impact the successful delivery of the Procurements under his/her responsibility.

Where necessary, the SERVICE holder shall liaise with Contracts Engineer / Buyers responsible for the Packages to ensure procurement interface matters are identified and appropriately managed and to assist with achieving a consistent approach across packages as far as is practicable.

In addition, the SERVICE holder shall work proactively and closely with Package Managers, Planners and  other team members to issue Purchase Orders (PO), expedite all along the delivery lead time and successfully deliver the project procurements.

Proactive skills are a must.

PRE-ORDER – (UP TO PO AWARD):

The SERVICE holder is directly responsible for the contractual and administrative aspects of the call for tender of the

Contracts / POs under his/her responsibility. In doing this, the SERVICE holder shall be required to:

• Prepare with the steer of the C&P Manager, the Call for Tender documentation and Tender Evaluation Procedures in line with Ima Project and Company procedures, engaging with the Engineer-in-Charge (EIC), Package Managers (if different from EIC), CATMAN (TGP), and/or CPSC where appropriate.
• Be the focal point for the CFT process, employing due diligence, including processing of contractual/commercial bid analysis and negotiations in line with RFQ evaluation tables and strategies. Handle Issuance of communication documentation with Tenderers, organization of tender clarification meetings, organization of tender correspondence and filing, etc.
• Establish the final contract or Purchase Order (PO) and submit it for signature in compliance with DoA and JV needs.
• Liaise with the Ima Project Team members who are responsible for the relationship with NUIMS and NCDMB to ensure these authorities are kept up to date with tender progress and developments, to obtain any necessary attendance at meetings and to obtain all necessary approvals;
• Properly understand and utilize relevant e-sourcing applications and processes (NipeX, Ariba, etc)
• Liaise with the relevant Engineer in Charge / Package Managers on technical issues to ensure that these are adequately incorporated into the tender process;
• Validate Tenderer compliance with Bid  Bond, Bank  Statements, Insurance and Parent Company Guarantee requirements and the like, where appropriate;
• Evaluate procurement proposals and assist in evaluation of technical and commercial proposals where applicable;
• Assist in the preparation of the Technical Recommendation Report and the Recommendation to Award;

•    Prepare final purchase order (PO) documents and obtain signatures for execution of the PO/frame contract;

• Close out the Pre-order phase (e.g. notification of unsuccessful Tenderers, storage of tender documentation and correspondence, etc).

PO FOLLOW UP – (FROM PO AWARD TO FINAL DELIVERY / PAYMENT):

The SERVICE holder is directly responsible for ensuring the Material Procurements are duly expedited and PO is followed through conclusively to payment. In doing this, the SERVICE holder shall be required to:

• Provide advice to the Company representative on procurement issues, and prepare / validate all contractual correspondence as relates to material purchases and services;
• Monitor and Coordinate alongside the QA/QC reps and C&P Manager, the Factory Acceptance Tests to ensure quality materials are received according to requisition.
• Ensure Incoterms are properly planned, applied and coordinate with vendors/freight forwarders to ensure seamless transportation and forwarding of materials from source to only the approved stock locations or specific project site.
• Liaise with stock control for efficient stock management.
• Expedite, monitor and adequately report to eliminate/mitigate slippages to delivery.
• Ensure due diligence is followed in all activities including company, third party and customs related interactions.
• Analyze requests for change orders, and prepare / validate change order documents, where appropriate;
• Ensure all contractual certificates, guarantees, bonds and insurances required under the Contract are in place and in due time;
• Prepare certificates to be issued to Contractor by Company in accordance with the purchase order;
• Coordinate the processing of Contractor’s monthly applications for payment, and verifying invoice submissions;
• Prepare procurement closeout documentation in line with Company procedures.

CONTRACT/PROCUREMENT DATABASE

The SERVICE holder is responsible for maintaining a database which tracks existence and the evolution of the procured materials, stock items, change orders, certificates, approvals, goods receipt and the like during the life of the project for the Procurements under his/her responsibility.

SAP CONTRACTUAL DATA

The SERVICE holder is responsible for the maintenance of all contractual data necessary to be recorded in SAP and shared drives for establishing commitments, their follow up and invoice payment for the POs under his/her responsibility.

Required Qualification and Background

Procurement experience (5-8 years minimum) of EPSC and related Contracts in the Oil & Gas industry within a client organization.

Good team spirit and open communication skills. Well organized, diligent and proactive.

Deadline: 15th May, 2025